The Artists' Collecting Society Studio Prize Privacy Policy and Terms & Conditions 

Privacy Policy and Terms & Conditions 

Terms & Conditions - Copyright Statement


The website and its contents are owned and operated by the Artists’ Collecting Society. All elements of the website and all rights therein, including but not limited to the content and general design, are protected by copyright and database rights. Some content displayed may also be subject to third party rights. All rights reserved.


By accessing this website and downloading or otherwise viewing any images or other content from this website, you will be deemed to have agreed to the following:


Any use of the images on this site is subject to written permission from the Artists’ Collecting Society and the applicable Licence Terms and Conditions. In particular but without limitation no images may be reproduced, communicated to the public, distributed, re-used or extracted from this website for any purpose (including without limitation any storage, reproduction, linking or indexing for the purposes of any search engines) without the prior written consent of the Artists’ Collecting Society. Third party permission (for example from the artist or their estate or from the holders of any trade mark, personality or image rights or similar) may also be required and the Artists’ Collecting Society makes no warranties or representations in this regard nor does it purport to grant any such rights. Please contact the Artists’ Collecting Society for further information.


No permission is granted to create any hyperlinks to any part of this website or to frame any pages or images from this website. The prior written consent of the Artists’ Collecting Society must be sought.


To the fullest extent permitted by English law (which law shall apply) and unless otherwise expressly agreed by the Artists’ Collecting Society in writing, the Artists’ Collecting Society shall have no liability in connection with any use made of this website or any images or other content contained within it.


Privacy Policy

This Privacy Policy may change from time to time, so please check it on a regular basis.

Last updated: 18 May 2018

This Privacy Policy describes how the Artists’ Collecting Society uses your personal data which we may collect on this website or which you may provide to us. Please also read the Terms and Conditions of Use above for details of how you may use the content contained in the Website and the extent of our responsibility for such content. You do not need to give us any personal data in order to browse the Website. If you do decide to register with us, or to contact us you may need to submit some personal data.



What personal data do we collect about you?


We collect from you limited personal data which includes your name(s), contact details and possibly any other personal details that you provide to us, if this is necessary for our activities. We will not ask you to send us any sensitive personal data, such as your religious convictions, state of mental or physical health, ethnic origin and similar sensitive information. Please do not send us any such personal data if possible to help us with our obligations under law. If you do send us such data, we will accept your explicit consent to use such sensitive personal data in the ways described in this Privacy Policy or as described by you.


How do we collect your personal data?


We collect personal data from you when you submit your application to enter the Artists' Collecting Society Studio Prize (Prize). We also process your personal data every time that you contact us via email, post or telephone for the purposes of dealing with your query. We collect additional technical information automatically about use of our Website through cookies (see below).


Why do we collect your personal information?


We use the information that we collect or that you provide to:


  • register your application for the Prize

  • send you information about the status of your application 

  • respond to your queries

  • administer the Website and your use of the Website


Use of Cookies


We use cookies on our Website to help you browse it, and to allow us to authenticate your use of and to generally administer the Website. A cookie is a small text file stored on your hard drive containing information about you as the user (some of which may be personal data, such as your name, location and registration information). Cookies are used in the general workings of the Website. Once you close your browser, most cookies will expire. If you are concerned about cookies, most browsers permit you to decline cookies. In most cases, you may refuse a cookie and still navigate our website (although some functionality may be lost). You can find out more about cookies at, an online public information resource provided by the Interactive Advertising Bureau UK, and if you have any particular concerns you can contact us at


Direct Marketing


When you enter the Prize, we will send you information about future talks provided by ACS on intellectual property, via email, using the email address that you give us, providing you have asked us to do so. We may also send you information regarding related intellectual property services, such as Artist's Resale Right, copyright and Payback. We do not pass your personal data on to any third parties for direct marketing purposes, nor do we buy in lists of email addresses for our own direct marketing.


If you wish to be notified about upcoming talks provided by ACS on intellectual property, you can do so by emailing us at If, at any time, you wish to stop receiving information about upcoming talks or related intellectual property rights, simply send an email to


Disclosure of your personal data to third parties


We will disclose your personal data to the following persons:

  • our third-party suppliers (in accordance with applicable data protection legislation) to allow them to carry out their services and fulfil your orders

  • any person who takes a transfer of our rights and obligations under any agreement we have with you

  • regulators (including the Information Commissioner’s Office), professional advisers to and agents of ACS


Monitoring Emails


Our network security system may automatically intercept or block any email you provide to us if the email contains any words or attachments that trigger the content filter to respond. The system is designed to detect and block potentially wrongful code or illicit or offensive content. It may exceptionally and by mistake block perfectly proper correspondence. You will be notified of such a block by return email. Please contact us on if you need assistance.


Links to other websites


This Privacy Policy does not cover links within the Website to websites of third parties. We are not responsible for the use of any personal data, including without limitation cookies, which you give directly to such third parties, or which they may collect about you while you visit pages hosted by them. Please refer to their respective privacy policies for information about their use of your personal data and their use of cookies.


Access to the personal data we hold about you


You have a right to access (and if necessary correct) the personal data held about you. Please contact us if you wish to do so. We may need to contact you occasionally to ask that you confirm that the personal data that we hold about you is still accurate and up to date, to ensure that we can process your application.


Right to withdraw consent


Under the General Data Protection Regulation 2018 (GDPR), you have the right to withdraw consent to the processing of your personal data at any time. Please contact us by emailing or calling 0345 1122 400 if you wish to do so. For more information on the rights afforded to you by the GDPR, please see the relevant paragraphs below.


Governing Law


This Privacy Policy is governed by the laws of England and any dispute relating to this Privacy Policy and our data protection obligations will be resolved by the appropriate English supervisory authority (the Office of the Information Commissioner) or the English courts.


Contacting us


We welcome your enquiries and comments on this Privacy Policy and any queries or concerns that you may have about the Website. Please contact us at or by letter to the Data Protection Officer at the Artists’ Collecting Society, 17-19 Garway Road, London W2 4PH.


The General Data Protection Regulation (GDPR) that comes into force on 25 May 2018 grants you the following rights with regard to how we process your data:


Right to restrict processing


You have the right to request the restriction of the processing of your personal data where one of the following applies:


  •  you contest the accuracy of the personal data

  •  the processing is unlawful, and you oppose the erasure of your personal data and wish for restricted processing of the data instead

  • we no longer need your personal data, but it is required by you for the establishment, exercise or defence of a legal claim

  • you object to the processing of your data on our part, and the processing is pending while we consider your objection due to legitimate interests


When personal data processing has been restricted, we will not process it unless you provide consent for us to do so or it is necessary for us to process it for the establishment, exercise or defence of a legal claim, or for the protection of the rights of another natural or legal person or for reasons of important public interest. This excludes the permitted storage of your personal data.


Right to object


You have the right to object to the processing of your personal data where our legal basis for processing the data relates to one of the following:


  • where personal data is processed for the performance of a task carried out in the public interest or the exercise of official authority vested in us, or for the purposes of our legitimate interests. If you object to the processing of your personal data on these legal bases, it must be on grounds relating to your particular situation. If you do so, we will no longer process your personal data unless there are clear and demonstrable legitimate grounds which override your interests, rights and freedoms, or it is necessary for the establishment, exercise or defence of legal claims

  • where personal data is processed for direct marketing purposes. If you object to the processing of your personal data for direct marketing, we will no longer process your personal data for such purposes

  • where personal data is required for scientific or historical research purposes or statistical purposes, unless the processing is necessary for the performance of a task carried out for reasons of public interest. If you object to the processing of your personal data for scientific or historical research purposes or statistical purposes, it must be on grounds relating to your particular situation


Right to erasure


You have the right to request the immediate erasure of any personal data concerning you where one of the following applies:


  • the personal data is no longer necessary for the purposes for which it was collected or otherwise processed

  • you withdraw consent on which the processing is based and there is no other legal ground for the processing

  • you object to the processing of the data and there is no overriding legitimate grounds for the processing

  • your personal data was unlawfully processed

  • your personal data must be erased for compliance with a legal obligation